The Government is in the process of operationalizing Comprehensive FinancialManagement System (CFMS) in order to establish state-of-the art IT applications foreffective public financial management. It will provide seamless and dynamic interface withall stakeholders and facilitate real-time resources management, both financial and human.It will fundamentally change the way government manages its public finances with real time management of funds. CFMS uses the Commercial off-the-Shelf (COTS) based SAP platform forcomplete integration of all activities like Budget, Expenditure, HRMS, Revenue,Accounts, Ways & Means and Debt management.
The Government hasselected the following three modules for the first phase roll out of CFMS:
Human Resource Management –Leave and loan approvals and payments; payroll and Employee Self Service
Budget distribution and Control – budget distribution till the lastfunctional/operational unit
Expenditure Management – Non-works – expenditure proposals and sanctions, bill processing and bill payments
The prerequisites for roll out include putting in place the relevant master and other basic data besides capturing the administrative and financial decision hierarchies. The matter was discussed in the Secretaries conference as well as in the Heads of Departments (HODs) conference on 10th April,2015 and it has been decided that the date for state-wide roll out of the CFMS
would be the 1st of July, 2015. In the meantime the above mentioned prerequisites need to be fulfilled
for which the Secretariat Department / HoDsshall take proactive measures for successful data capture and eventual roll out.
context the Government hereby direct all the Heads of Departments of all
Government departments and District Collectors to ensure the following for well-coordinated
implementation of CFMS:
a. Constitution of a dedicated team
(CFMS Implementation Team)headed by a senior officer not below the rank of Deputy
Secretary to the Government, in case of a Secretariat Department or a Joint
Director/Joint Commissioner in case of Heads of Departments, who shall be empowered to
report only to the Principal Secretary/ Secretary to Government/Head of the
Department, as the case may be on
implementation issues.
b. Constitution of district level
teams by each department for overseeing project implementation within the district.
These teams shall report to the District Collector on the progress of data capture.
c. The CFMS team of a department with
the help of the district teams shall map out the offices in the departmental
organization chart to the last mile including those offices which do not have DDOs.Only such
detailed mapping would facilitate budget preparation and distribution to each
and every functional unit of the department, which is an important objective of
CFMS implementation.
d. All the DDOs are assigned the task
of entry and/or validation of data relating to the employees, hierarchies and workflow
for all employees/ offices linked to them. To facilitatethis “DDO Self registration
process” has been incorporated on the CFMS Portal the detailed procedure is
indicated in the Annexure to this order. The DDO shall complete the data entry/validation
process using the new User ID created in the DDO Self registration process.
e. The data available in the Treasury
“Integrated Management of Pay and Accounts and Treasuries department” (IMPACT)
package and other information collected and available with the Finance Department
has already been uploaded into the CFMS system to facilitate the data capture
process. Detailed instructions for data entry/validation are indicated in the
annexure.
f. To further facilitate the process
the Finance Department will hold trainings in the video conference mode for the benefit
of departmental users across the state on dates to be informed in due
course.User manuals, video tutorials and helpline numbers for the support are made
available on the CFMS portal for the benefit of the users.
g. The DDO has to print the validated
data and get approval of the Heads of Offices and send a copy to the Treasury/PAO
concerned and one copy to the HoD concerned.
h. The expenditure module will be
operationalized for all the departments by 1st July, 2015. Thereforeall the HoDs shall,
immediately after completion of data entry including the hierarchy, distribute
budget to all the Heads of District offices of the departments (SCOs) and thereafter the
District Heads of the departments shall further distribute to all functional
units under their jurisdiction.
i. The expenditure module requires
that the financial delegations are defined in the CFMS for all the departments.
Departments are requested to submit proposals for inclusion of items of expenditure not
covered by the GOs in vogue with a view to bring the list up to date. The values
for the items of expenditure in the delegations were also defined atleast 15 years ago
and need to be revised to make them more realistic. Also for routine items of
expenditure like electricity bills and rents, departments are requested to recommend
norms for adequate budgeting. These proposals may reach the Finance
Department by 30th April,
2015.
j. CFMS envisages enhanced security of
operations and information. In the first phase of roll out, all authorizing officers
in the approval hierarchies would have Aadhar
based biometric authentication
facility.Necessary instruction in this regard will be issued in the due course in
consultation with the IT&C Department.
k. As the implementation of 10th PRC recommendation is
to be done through CFMS, the HoDsshall ensure completion of
data entry/validation through the data capture module by 30th April, 2015. It shall
be ensured that the data from 01.07.2013 required for pay fixations in 10th Pay Revision
Commission be taken from the service registers of the employees.They shall send a
completion report in this regard to the administrative department concerned by
5th May, 2015
Any clarification on matters
contained in this GO, the following officials of the Finance Department may be approached:
i) Ms. Hema Munivenkatappa, IA&AS
Special Secretary
ii) Sri. K.N. Malleswara Rao, Joint
Secretary
iii) CFMS PMU team
If any difficulty is experienced in uploading the data, the same may be brought to the notice of the Treasury Officers/PAO concerned and also the following CFMS team
memberswho will make necessary arrangements for uploading of data by the DDOs
