GO 45,dt.21-04-2015, Instructions DDO and HOD to furnish Comprehensive Financial Management System (CFMS) AP Govt.


GO 45,dt.21-04-2015, Instructions DDO and HOD to furnish Comprehensive Financial Management System (CFMS) AP Govt.


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The Government is in the process of operationalizing Comprehensive FinancialManagement System (CFMS) in order to establish state-of-the art IT applications foreffective public financial management. It will provide seamless and dynamic interface withall stakeholders and facilitate real-time resources management, both financial and human.It will fundamentally change the way government manages its public finances with real time management of funds. CFMS uses the Commercial off-the-Shelf (COTS) based SAP platform forcomplete integration of all activities like Budget, Expenditure, HRMS, Revenue,Accounts, Ways & Means and Debt management.


The Government hasselected the following three modules for the first phase roll out of CFMS:

  • Human Resource Management –Leave and loan approvals and payments; payroll and Employee Self Service
  •  Budget distribution and Control – budget distribution till the lastfunctional/operational unit 
  • Expenditure Management – Non-works – expenditure proposals and sanctions, bill processing and bill payments

The prerequisites for roll out include putting in place the relevant master and other basic data besides capturing the administrative and financial decision hierarchies. The matter was discussed in the Secretaries conference as well as in the Heads of Departments (HODs) conference on 10th April,2015 and it has been decided that the date for state-wide roll out of the CFMS
would be the 1st of July, 2015. In the meantime the above mentioned prerequisites need to be fulfilled
for which the Secretariat Department / HoDsshall take proactive measures for successful data capture and eventual roll out.

context the Government hereby direct all the Heads of Departments of all
Government departments and District Collectors to ensure the following for well-coordinated
implementation of CFMS:


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  • a. Constitution of a dedicated team
    (CFMS Implementation Team)headed by a senior 
    officer not below the rank of Deputy
    Secretary to the Government, in case of a 
    Secretariat Department or a Joint
    Director/Joint Commissioner in case of Heads of 
    Departments, who shall be empowered to
    report only to the Principal Secretary/ 
    Secretary to Government/Head of the
    Department, as the case may be on
  • implementation issues.
  • b. Constitution of district level
    teams by each department for overseeing project 
    implementation within the district.
    These teams shall report to the District Collector on 
    the progress of data capture.
  • c. The CFMS team of a department with
    the help of the district teams shall map out the 
    offices in the departmental
    organization chart to the last mile including those offices 
    which do not have DDOs.Only such
    detailed mapping would facilitate budget 
    preparation and distribution to each
    and every functional unit of the department, 
    which is an important objective of
    CFMS implementation.
  • d. All the DDOs are assigned the task
    of entry and/or validation of data relating to the 
    employees, hierarchies and workflow
    for all employees/ offices linked to them. To 
    facilitatethis “DDO Self registration
    process” has been incorporated on the CFMS 
    Portal the detailed procedure is
    indicated in the Annexure to this order. The DDO 
    shall complete the data entry/validation
    process using the new User ID created in the 
    DDO Self registration process.
  • e. The data available in the Treasury
    “Integrated Management of Pay and Accounts and 
    Treasuries department” (IMPACT)
    package and other information collected and 
    available with the Finance Department
    has already been uploaded into the CFMS 
    system to facilitate the data capture
    process. Detailed instructions for data 
    entry/validation are indicated in the
    annexure.
  • f. To further facilitate the process
    the Finance Department will hold trainings in the 
    video conference mode for the benefit
    of departmental users across the state on 
    dates to be informed in due
    course.User manuals, video tutorials and helpline 
    numbers for the support are made
    available on the CFMS portal for the benefit of the 
    users.
  • g. The DDO has to print the validated
    data and get approval of the Heads of Offices and 
    send a copy to the Treasury/PAO
    concerned and one copy to the HoD concerned.
  • h. The expenditure module will be
    operationalized for all the departments by 1
    st July, 2015. Thereforeall the HoDs shall,
    immediately after completion of data entry 
    including the hierarchy, distribute
    budget to all the Heads of District offices of the 
    departments (SCOs) and thereafter the
    District Heads of the departments shall 
    further distribute to all functional
    units under their jurisdiction.
  • i. The expenditure module requires
    that the financial delegations are defined in the 
    CFMS for all the departments.
    Departments are requested to submit proposals for 
    inclusion of items of expenditure not
    covered by the GOs in vogue with a view to 
    bring the list up to date. The values
    for the items of expenditure in the delegations 
    were also defined atleast 15 years ago
    and need to be revised to make them more 
    realistic. Also for routine items of
    expenditure like electricity bills and rents, 
    departments are requested to recommend
    norms for adequate budgeting. These 
    proposals may reach the Finance
    Department by 30
    th
    April,
    2015.
  • j. CFMS envisages enhanced security of
    operations and information. In the first phase 
    of roll out, all authorizing officers
    in the approval hierarchies would have Aadhar
  • based biometric authentication
    facility.Necessary instruction in this regard will be 
    issued in the due course in
    consultation with the IT&C Department.
  • k. As the implementation of 10th PRC recommendation is
    to be done through CFMS, 
    the HoDsshall ensure completion of
    data entry/validation through the data capture 
    module by 30th April, 2015. It shall
    be ensured that the data from 01.07.2013 required 
    for pay fixations in 10th Pay Revision
    Commission be taken from the service registers 
    of the employees.They shall send a
    completion report in this regard to the 
    administrative department concerned by
    5
    th May, 2015

Any clarification on matters
contained in this GO, the following officials of the Finance Department may be approached:

  • i) Ms. Hema Munivenkatappa, IA&AS
    Special Secretary
  • ii) Sri. K.N. Malleswara Rao, Joint
    Secretary
  • iii) CFMS PMU team
If any difficulty is experienced in uploading the data, the same may be brought to the notice of the Treasury Officers/PAO concerned and also the following CFMS team
memberswho will make necessary arrangements for uploading of data by the DDOs
S. No. Name Phone number email address
1 M. Madhuri 9951574888 mmuddana@deloitte.com
2 G. Chaitanya 8142567304 chaitanyag@deloitte.com
3 Arvind Kumar 8341462838 arvind.p@niit-tech.com
4 Nageswara Rao 7032929314 vvs.7.gamini@niit-tech.com
5 Kranthi 7032929312 kranthi.7.madishetty@niit-tech.com


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